Collaboration Tools
A list of collaboration tools for knowledge management and document sharing. Compare major tools like Confluence, Notion, Obsidian, and SharePoint.
| No | Name | Description | Trend | License | Type | Official Site |
|---|---|---|---|---|---|---|
| 1 | Confluence | Team collaboration and knowledge management tool developed by Atlassian. Provides enterprise hierarchical information organization, powerful access control, and rich integration features. Over 3,000 app integrations. | Standard knowledge management tool in large enterprises. Optimized for DevOps workflows through Jira integration. Leading enterprise market with admin features and scalability. | Commercial | Wiki/Documentation | Official |
| 2 | Notion | All-in-one workspace and productivity tool. Integrates documents, databases, and project management. Real-time editing, commenting, and task management features. Rich templates. | Rapid growth for individuals and small teams. Enhanced chart features and Notion AI in 2024. Differentiated with rich community templates and customizability. Popular especially in creative industries. | Commercial | All-in-One Workspace | Official |
| 3 | Obsidian | Knowledge management tool based on local Markdown files. Inter-note linking features and knowledge visualization through graph view. Privacy-focused personal knowledge base construction. | First choice for personal knowledge management. Introduced Sync Standard Plan ($4/month) in 2024. Popular among researchers, writers, and engineers. Supported by privacy-focused users. | Commercial | Personal Knowledge Base | Official |
| 4 | Microsoft SharePoint | Enterprise collaboration and content management platform by Microsoft. Document management, intranet construction, workflow automation. Full integration with Office 365. | Standard adoption in large Microsoft environment enterprises. Provides modern collaboration experience through Teams integration. Evolving while maintaining compatibility with legacy systems. | Commercial | Document Management | Official |
| 5 | GitBook | Documentation creation and publishing platform for developers. Git-based workflow, Markdown syntax, beautiful rendering. Optimized for API specifications and technical documentation. | Rising popularity in developer community. Established position as standard tool for API specifications and technical documentation. Differentiated with GitHub integration and version control. | Commercial | Documentation Platform | Official |
| 6 | Slab | Modern knowledge base for teams. Real-time editing, powerful search capabilities, external service integration. Simple UI optimized for development teams. | Attention in small to medium development teams. Strong integration with Slack and GitHub. Evaluated as simpler and more user-friendly than Confluence. Increasing adoption in remote work environments. | Commercial | Team Knowledge Base | Official |
| 7 | BookStack | Open-source self-hosted wiki and documentation platform. Organization with hierarchical structure (Shelves/Books/Chapters/Pages). WYSIWYG and Markdown editor support. | Adopted by organizations emphasizing on-premises environments. Chosen for cost efficiency and privacy protection. Increasing use in SMEs and educational institutions. | MIT | Self-hosted Wiki | Official |
| 8 | MediaWiki | Open-source wiki software used by Wikipedia. Large-scale content management, multilingual support, rich extensions. Optimal for community-driven content creation. | Standard software for large-scale wiki sites. Declining trend for corporate wiki use, but continued use in community sites and specialized knowledge databases. | GPL v2 | Wiki Software | Official |
| 9 | Coda | Next-generation workspace fusing documents and databases. Integrates spreadsheets, document creation, and application building. No-code/low-code approach. | Playing part in no-code movement. Positioned between Excel and Notion. Addresses complex workflow automation needs. Increasing adoption in startups. | Commercial | Document Database | Official |
| 10 | Docusaurus | Static site generator developed by Facebook (Meta). Specialized in building technical documentation, API specifications, and blog sites. React and Markdown based with high customizability. | Popular for open-source project documentation sites. Developer-friendly workflow and compatibility with GitHub Pages. Increasing adoption in tech startups. | MIT | Documentation Generator | Official |